GTD_the journey: The books, the journals how the all work (or not!)

Friday, May 13, 2005

OK so this is how the journals are supposed to work:

small pocket moleskin pocketbook, labelled "Stuff" has all the lists in by context. I use snopake dividers to divide the book into - Next Actions, Projects, Someday, reference and notes. The little pocket at the back carries a tube map, £10 note, train timetable. All items go on lists irrespective of where they came from. Some are duplicated with the context on outlook where the action has been triggered by email - but I can live with this . The advantage of the paper apporach is that I am more likely to immediately write something down, the issue I had with digital was I would think I'll put that in the pocketpc later - needless to say later became never on many occasions.
GTD addin - living with the inevitable volume of email I get the addin is invaluable in capturing actions triggered by emails, creating the diary entry related to an email and filing the emails for later use.
I have three main areas with separate books
- one for our in-house management team meetings which are weekly operational and monthly strategy
-one for Finance activity covering meetings and activity around my finance role, our funding, management accounts, finance team meeting etc
- one for projects (which is then divided into each project area) - since I also am responsible for co-ordinating the delivery of our project portfolio
These books capture the notes in mindmap form - any actions or waitings fors etc are entered onto the lists every day and the books are kept with the relevant project files.

Photos to follow...